Expense cash order. Outgoing cash order Incoming cash order in 1s 8.3

To register cash register operations in 1C Accounting 8.3, the following documents are used: cash receipt and debit order. The journal for registering outgoing and incoming cash orders in 1C is located in the “Cash Documents” item in the “Bank and Cash Desk” menu.

In order to create a new document, click on the “Receipt” button in the list form that opens.

The set of fields and transactions displayed directly depends on the value specified in the “Type of Operation” field.

Let's look at each type in more detail:

By default, the debit account is 50.01 everywhere – “Cash of the organization”.

Expense cash order

To create cash settlements in the list of cash documents 1C 8.3, you must click on the “Issue” button.

The execution of this document is practically no different from receipt at the cash desk. The set of details also depends on the selected type of operation.

The only thing worth noting is that when choosing the type of wage payment transactions (except for contract agreements), in the document you must select a statement for paying wages through the cash register. The repayment documents also indicate the type of payment: repayment of debt or interest.

Cash balance limit

To set a cash register limit, go to the section of the same name in the “Organizations” directory card. We have it in the “More” subsection.

This guide indicates the limit amount and validity period. This functionality has made life much easier for accountants to comply with the law.

Cash book

The 1C:Accounting program implements the functionality of creating a cash book (form KO-4). is in the journal PKO and RKO. To open it, click on the “Cash Book” button.

In the report header, indicate the period (the default is the current day). If your program maintains records for more than one organization, it must also be indicated. In addition, if necessary, you can select a specific division for which the cash book will be generated.

For more detailed report settings, click on the “Show settings” button.

Here you can specify how the cash book will be generated and some of the settings for its design in 1C.

After you have made any changes to the settings of this report, click “Generate”.

As a result, you will receive a report with all cash movements at the cash desk, as well as balances at the beginning / end of the day and balances.

Cash inventory in 1C 8.3 Accounting

The procedure for conducting a cash register inventory is described in the order of the Ministry of Finance of the Russian Federation No. 49 dated June 13, 1995.

Unfortunately, in the 1C 8.3 program there is no cash inventory report in the INV-15 form. This request has already been proposed to the 1C company. Perhaps someday they will finalize the program, but for now accountants have to take inventory of the cash register manually.

You can download the form and sample of filling out INV-15 at.

The fastest and most effective way to solve this problem is to order processing for the formation of INV-15 from a specialist. This processing will not only save a lot of time, but will also reduce the influence of the human factor, which will avoid errors.

Training video

See also video instructions for recording cash transactions in 1C 8.3:

Creation of an Incoming Cash Order (PKO) and an Outgoing Cash Order (RKO)

Cash documents in the accounting department are drawn up, as a rule, in two documents: Incoming cash order (hereinafter referred to as PKO) and Outgoing cash order (hereinafter referred to as RKO). Designed for accepting and issuing cash to the cash desk (from the cash desk) of the enterprise.

Let's start the review with PKO. As the name implies, this document formalizes the receipt of money at the cash desk.

Receipt cash order

In 1C Accounting 3.0, the following types of transactions can be executed using the PKO document:

• Receiving payment from the buyer
• Refund of funds from an accountable person
• Receiving a return from the supplier
• Receiving funds from the bank
• Repayment of loans and borrowings
• Repayment of a loan by an employee
• Other cash receipt transactions

This division is necessary for the correct formation of accounting entries and the book of Income and Expenses.

First of all, we will consider Payment from the buyer, Return from the buyer and Payments for loans and borrowings since they are similar in structure and have tabular parts.

All these three types of PCO have the same set of fields in the header. These are Number and Date (hereinafter for all documents), Counterparty, Account and Amount.

• The number is generated automatically and it is better not to change it.
• Date – current date. Here it should be taken into account that if you change the date to a lower date (for example, the previous day) than the current one, when printing the cash book, the program will issue a warning that the numbering of sheets in the cash book is incorrect and will offer to recalculate them. It is desirable that the numbering of documents throughout the day is also consistent. To do this, you can change the time of the document.
• Counterparty - An individual or legal entity who deposits funds into the cash register. I would like to note right away that this field indicates exactly the Counterparty for whom mutual settlements will be carried out. In fact, money can be deposited into the cash register, for example, by an employee of the Counterparty Organization. It is selected from the Individuals directory in the Accepted from field. In this case, the printed form of the PKO will indicate the full name from whom the money was received.
• Accounting account - in a self-supporting chart of accounts this is usually 50.1, but you can set up a different one by default. The corresponding account depends on the type of transaction and is taken from the tabular part of the PKO.

Pay attention to the registration of the amount of money deposited. Payment from the buyer, Return from the buyer and Payments for loans and borrowings cannot be processed without specifying an agreement. Moreover, funds can be accepted simultaneously under several contracts. This is what the tabular section is for. The payment amount is formed from the amounts in the rows of the tabular section. The Settlement Account and the Advance Account (corresponding accounts) are also indicated there. These accounts are configured in the information register Accounts for settlements with counterparties.

Other types of operations should not present any difficulties. They do not have a tabular part and the entire filling out of the PQS comes down mainly to the choice of the Counterparty. This could be an accountable person, a bank or an employee.

Other cash receipt transactions reflect any other receipts to the enterprise's cash desk and generate its own entries. An arbitrary corresponding account is selected manually.

Expense cash order

Registration of RKO is practically no different from registration of PKO. In 1C Accounting, there are the following types of cash withdrawals:

• Issuing payment to the supplier
• Issuing a refund to the buyer
• Issuance of funds to an accountable person
• Issuance of wages on a payroll or separately to an employee
• Cash to bank
• Issuance of credits and loans
• Carrying out collection
• Issuance of deposited salary
• Issuing a loan to an employee
• Other operations for issuing funds

Separately, I would like to focus only on the payment of wages. This type of operation has a tabular part in which it is necessary to indicate one or more pay slips. The total amount of cash settlements will be the sum of the statements. Without specifying at least one statement, it will not be possible to carry out cash settlement.

When issuing wages, an employee also needs to indicate a statement, but only one.

When issuing a deposited salary, it is not necessary to indicate the statement.

Setting a cash balance limit

In order to set a cash balance limit in 1C 8.3, you need to go to the “Organizations” directory and on the “Go” tab select the “Limit” item

Where to click the “Add” button, where to indicate from what date the restriction is valid and its size:

Based on materials from: programmist1s.ru

Hello dear blog readers. In the next article we will talk about reflecting the most pleasant procedure for employees and heartbreaking for management - payment of wages in 1C ZUP. The program provides automation of two payment options: through the cash register and through the bank. There is also the possibility of simplified payment accounting, in which RKO (Expense Cash Order) or payment documents through the bank are not entered at all, and the salary is considered paid when the document is posted "Salary payable". I wrote about this possibility of simplified accounting in the article in the section about setting up “Simplified accounting of mutual settlements”.

Today we will talk about the document “Salaries payable”, about "Expense cash order" when reflecting payment through the cash register and about a couple of documents “Outgoing payment order” + “Bank statement for salary transfer”, which record the payment of amounts through the bank. We’ll also talk about personal accounts and banks in 1C ZUP.

Payment of salaries through the cash register in 1C ZUP

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To begin with, we will assume that in the “Accounting Parameters” on the “Salary Payment” tab the checkbox is unchecked "Simplified accounting of mutual settlements"(I wrote more about this). Now, in order for the salary to be considered paid in the system, it will not be enough to just hold a document "Salary payable" and you should enter a document based on it "Expense cash order". Let's create a new document “Salaries payable”. In general, I wrote about how to work in this document in an article from a series of review publications about the sequence of salary calculation in 1C ZUP:. So, in the new document you need to fill in the following fields:

• Month of accrual– indicate the period for which the salary is paid. If in the accounting parameters the setting “Mutual settlements of salaries are carried out in terms of the months of their accrual” is set, then when filling out this document only the amounts accrued in the specified accrual period will be taken into account. If this parameter is not set to active, then the document is filled out on the basis of the balance of debt owed to the employee at the end of the specified accrual month. You can also read more about this setting of accounting parameters in the article to which I already referred a little earlier -.
• Payment method– can have two states “through the cash register” and “through the bank”. The choice determines the set of document fields, attached printed forms, and also determines the document that will be created “based on” the current one: either “Cash outgoing order” or “Outgoing payment order”. Select the value “through the cash register”.
• Field "Pay"— determines where the program will take data from when filling out this document. We will select the “Salary” value, and the tabular part of the document will be filled in with all the accruals that have not been paid. There are also the values ​​“Planned advance” and “Advance for the first half of the month,” which I wrote about in the article. There are also values ​​for making inter-account payments: “sick leave benefits”, “maternity leave”, “vacation pay”, “travel allowances” - when you select these values, when filling out, you are asked for the amounts accrued only for the corresponding types of accrual. These are the main options for filling out this field.

Next, press the button "Fill" and the tabular part of the document is filled out by all employees who were not paid wages in the specified accrual month. You can fill in employees according to a specific condition “Selection by condition” or the list “Selection by list”, and also add manually.

Usually in practice it is done as follows. The accountant creates “Salaries payable” documents for all employees. The document is recorded, but not posted. One of the forms (T-53 or T-49) is printed from the document and given to the cashier.

If some employee did not receive wages, then the value is set "Deposited".

Next, based on the posted document “Salaries payable”, a document is created and posted "Expense cash order". If this is not done in 1C ZUP, then the salary will not be considered paid and the organization’s debt to these employees will remain. So, let's create a document “Expense cash order” based on “Salaries payable”. In the created document, all necessary fields are filled in automatically. You only need to enter the RKO number field manually, since the program cannot know which number is available in the accounting department at the time of salary payment. Also note that the amount differs by the amount of the deposited payment.

After the cash settlement, the salary for these employees will be considered paid. In this case, the document “Salaries payable” will be closed for editing. It can be changed only after canceling the “Expense cash order”.

Also, based on the document “Salaries payable”, a document is created "Deposit of organizations" for deposited amounts.

Paying salaries through a bank in 1C ZUP

✅ Seminar “Lifehacks for 1C ZUP 3.1”
Analysis of 15 life hacks for accounting in 1C ZUP 3.1:

✅ CHECKLIST for checking payroll calculations in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:

✅ Payroll calculation in 1C ZUP 3.1
Step-by-step instructions for beginners:

Now, using the example of the same employees, we will understand how payment through the bank is reflected in 1C. Also in the accounting parameters the checkbox should be unchecked "Simplified accounting of mutual settlements." Before reflecting the payment through the bank, you must fill out information about the personal accounts of employees. As a rule, an organization enters into an agreement with a bank to pay wages to its employees using plastic cards from that bank. And a personal account is registered for each employee. These accounts must be entered into the program. To do this, open the form of the information register of the same name. In the full interface, access to the register can be obtained from the main menu items “Payroll calculation by organizations” -> “Cash and bank” -> “Personal accounts of the organization’s employees”.

Let only two of the three employees who participate in the example have personal accounts. In this case, it is necessary to create a Bank in the appropriate directory and fill in information about it.

After that, we click the “Fill” button and the tabular part is filled in by those employees who have accrued and unpaid amounts, as well as those to whom we indicated accounts a little earlier for this very bank (Ivanov was not included, although the organization has a debt to him).

We carry out the document and create a document based on it “Payment order outgoing”. All fields of this document will be filled in automatically, but you will have to manually fill in the payment order number, since the ZUP does not know which numbers are occupied and free in 1C Accounting. Also notice the two account fields. The first upper one indicates the number of the organization's regular account opened in this bank. To automatically fill it in, it is necessary that it be listed in the “Organizations” directory for our organization. But in the field below, the so-called “salary account” is indicated, which is opened when concluding an agreement for the payment of wages through a bank. A total of funds are transferred to this account to pay salaries to employees. In the program, this account is indicated in the directory element "Counterparties: Banks". We used the bank from this directory when filling out information about the personal accounts of employees a little earlier.

We post the document “Outgoing payment order”. Please note that the salary is not considered completed yet.

Uploading payment orders into 1C ZUP using the “Import/export of transactions on personal accounts” processing

✅ Seminar “Lifehacks for 1C ZUP 3.1”
Analysis of 15 life hacks for accounting in 1C ZUP 3.1:

✅ CHECKLIST for checking payroll calculations in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:

✅ Payroll calculation in 1C ZUP 3.1
Step-by-step instructions for beginners:

Now we need to download this payment order in XML format, so that we can then send it through one of the client banks for execution to the bank. The program has special processing for this. “Import/export of transactions on personal accounts”. It can be accessed via the same path as the register with personal accounts, which we worked with a little earlier. Open processing and go to the bookmark “Export of salary transfer”. In the “Export directory” field, indicate the path where we want to save the XML file. The “Branch” number and “Agreement number” of the bank will also have to be specified manually; for some reason, 1C programmers did not implement the storage of this data in some directory. Our payment order should be reflected in the tabular section. Place a checkmark next to it and click the “Upload” button.

As a result, an XML file will be generated in the specified directory. This file is sent to the bank through the client bank. In essence, it states that a certain amount must be transferred from the organization’s current account to the organization’s salary account and distributed between the personal accounts of the specified employees.

After the bank fulfills this order, it is necessary to create a document in 1C ZUP based on the document “Payment order” “Bank statement for salary transfer.”

We carry out this document and now the salaries of the employees are considered paid. It turns out that in order to pay you need to complete a chain of 3 documents:

That's all for today! Soon there will be new interesting materials on.

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Working with cash registers and cash documents is an integral part of accounting activities. It includes setting a cash limit, accounting for the receipt of funds through a cash receipt order (PKO) and accounting for expenses through an expenditure cash order (RKO). Let's consider each type of operation in order.

Cash limit

Every large organization that works with cash must set a cash limit - this is regulated by the Directive of the Bank of the Russian Federation. The exception is small companies and entrepreneurs. The established cash limit cannot be exceeded, but can be changed monthly; this must be documented, signed by management. Otherwise, you may receive a fine from the tax inspector.

The cash register limit or cash balance limit in the cash register is the maximum allowable amount of cash that can be kept in the cash register at the end of the working day.

Now let's find out how to set a cash limit in the program. To do this, go to the “Directories” menu tab, the “Enterprise” section, and the “Organization” directory. Go to the organization’s settings and in the top panel click “More”, select the item “Cash balance limits”:

We get into filling out the document. Press the “Create” button. In the window that opens, enter the date from which this setting will be effective, and enter the size of the cash register limit, that is, indicate the amount of cash that may be in the cash register.

Click “Save and close.” The limit is specified. This is a periodic adjustment. If, for example, we want another limit to be in effect in a month, then we create a new document with the required date, indicate the size of the limit and apply it. All documents can be viewed in the journal:

Let’s now go to the “Bank and Cash Desk” menu tab and see what magazines the “Cash Desk” section includes:

• Cash documents are incoming and outgoing cash orders;
• Payments with payment cards are acquiring;
• Advance reports – allow reporting to accountable persons;
• Managing the fiscal registrar – allows you to close a shift, make an X-report and a Z-report;
• Acquiring terminal management – ​​allows you to configure this terminal.

Receipt cash orders

Now let's look at the cash documents in detail. Let's start with cash receipts. They are issued through the “Receipt” button. With the help of PCO, a large number of operations can be performed. This is determined by the item “Types of operations”:

• Retail revenue;
• Return from supplier;
• Receiving cash from the bank;
• Receiving a loan from a counterparty;
• Repayment of the loan by the counterparty;
• Repayment of a loan by an employee;

According to the document, the posting Dt50.01 - Kt62.01 is generated - receipt from the buyer.

After posting the document, the “Printing form details” setting appears at the bottom. Here you can specify the information that will be displayed when printing the PQ:

• Accepted from - name of the organization;
• Basis – document name and number;
• Application;
• Comment.

Printing is done through the key at the top of the “Cash receipt order (KO-1)” screen. We print it and send it for signature.

If a fiscal registrar is connected, then through the “Print check” button, which is located on the top panel, you can print a check. Please note that you can add an unlimited number of rows to the PKO. This was done so that it was possible to divide the payment either according to contracts or according to cash flow items. For example, let’s add another line, divide the amount of receipt and indicate the DDS item - “Other receipts”. And the settlement account is 62.01.

Let's review the document and see the generated transactions. The only thing that has changed is that this amount is divided into two parts:

• Dt50.01 - Kt62.01 – payment from buyers;
• Dt50.01 - Kt62.01 – other receipts.

Type of operation “Retail revenue”

Fields to be filled in:

• Type of transaction – retail revenue;
• The number and date are generated automatically;
• Warehouse – indicate the retail warehouse;
• Amount of revenue;
• DDS item – retail revenue.

We check, we carry out. If necessary, we send it for printing and submit it for signature.

Type of operation “Return from an accountable person”

Here we fill in:

• Number and date - skip;
• Accountable person – enter the data from whom we accept the refund;
• Sum;
• If necessary, fill in the item “Printing form details” - it will be displayed when printing the PQR.

We print it and send it for signature.

Wiring for this type will look like this: Dt50.01 - Kt71.01.

Type of operation “Return from supplier”

To be filled in:

• Type of transaction – return from an accountable entity;
• Counterparty – the name of the organization from which we accept returns;
• Payment amount;
• Agreement;
• Everything else is filled out by the program itself;
• If necessary, fill out the “Print Form Details”.
• We carry it out, print it, and send it for signature. Wiring Dt50.01 - Kt60.01 is formed

Type of operation “Receiving cash at the bank”

In this case, you only need to enter the type of transaction and the amount, and the program will fill in all other parameters automatically. All that remains is to check and post the document. We print it and send it for signature. If you look at the posting, you will see the movement of funds from the current account to the cash desk: Dt50.01 - Kt51:

Type of operation “Receiving a loan from a counterparty”

Fill in:

• Type of operation;
• Counterparty – from whom we receive the loan;
• Payment amount;
• Agreement - must be other;
• DDS article – obtaining credits and loans;
• Settlement accounts – 67.03.

We carry it out, print it, and send it for signature. Let's look at the postings: Dt50 - Kt67.03 – receiving a cash loan/credit.

Type of operation “Obtaining a loan from a bank”

It is filled out in the same way as the previous form, only in the “Counterparty” field you need to indicate the name of the bank. The counterparty must be entered in advance. The accounting account is entered here by default.

Type of operation “Loan repayment by counterparty”

Fill in:

• Type of operation;
• Counterparty
• Payment amount;
• Agreement – ​​in this form it should be “Other”;
• Settlement accounts – 58.03 (Loans provided).

We carry it out. If necessary, fill out the “Print Form Details”, send it for printing and submit it for signature.

Type of operation “Repayment of loan by employee”

This type is filled out in the same way, only we indicate not the counterparty, but an individual. We write down the amount. We carry out and fill out the settings of the printed form if necessary. We print it and send it for signature. The posting will display Dt50.01 - Kt73.01 - receipts from loan repayments.

Type of operation “Other receipt”

Here you can specify any account, any analytics. Using the “Other receipt” operation, you can process all those transactions that were considered earlier.

If there is a need to capitalize the receipt of funds in foreign currency, then you need to enter account 50.21 (Cash of the organization in foreign currency). The choice of currency that is needed becomes available. At the cash desk, similar to bank documents, currency is revalued and exchange rate differences are calculated.

Expense cash orders

Now let's look at expense cash orders (RKO). They are drawn up in the “Cash Documents” journal, using the “Issue” button. Filling is similar to PKO, only the operation is reversed. With the help of RKO you can draw up the following documents:

• Payment to the supplier;
• Return to buyer;
• Issuance to an accountable person;
• Payment of wages according to statements;
• Payment of wages to the employee;
• Payment to an employee under a contract;
• Depositing cash into the bank;
• Repayment of the loan to the counterparty;
• Repayment of the loan to the bank;
• Issuing a loan to a counterparty;
• Collection;
• Payment of deposited wages;
• Issuing a loan to an employee;
• Other expenses.

RKOs differ from PKOs in certain types of operations. Let's focus on them.

Type of operation “Payment of wages according to statements”

Type of operation “Payment of wages to an employee”

Type of transaction “Payment to an employee under a contract”

Fill in the same way for a specific recipient. The DDS item will be indicated - payment to suppliers (contractors):

The postings will display Dt76.10 - Kt50.01:

Type of operation "Collection"

Type of operation “Payment of deposited wages”

Deposited wages are wages that an employee for some reason could not receive on time within the period established by the organization. Filled out.

Expense cash order 1C document

It's time to get acquainted with another document that is often used when doing accounting at an enterprise - this is an expense cash order. In 1C, he is responsible for issuing cash from the company’s cash registers. This could be payment to the supplier, return of money to the buyer, write-off of funds, transfer of money to a non-cash bank account, payment of salaries to employees and other options. In the 1C Enterprise 8.2 program, cash outgoing orders are located in the menu “Documents” - “Cash” - “Cash” (see figure).

Also, read information about the “Cash receipt order”

When opening a document " Expense cash order", the following window appears:

It should be noted that expense cash orders have a different set of details depending on the purpose of the payment. The 1C program has several types of standard settings, using which you can save time and more accurately describe your activities. To do this, in the “Operations” menu, you can select the payment type “Payment to supplier”, “Loan settlements”, “Cash deposit to bank” or “Refund”.

At the stage of filling out the details, we need to indicate the organization to which the money is sent, the cash desk from which the funds are issued, the amount of money, the counterparty (recipient) and his agreement. For cash accounting, a very important parameter is the “Reflect in” management, accounting or tax accounting setting. By default, there are checkboxes in all types of accounting, but if necessary, you can remove unnecessary ones. Just below are the “Reflect in operational accounting” and “Paid” settings. By checking the last detail box, you confirm that cash has been transferred.

Bottom part document "Cash receipt order" contains additional analytics in which you can indicate the department responsible and indicate an arbitrary comment that may contain the intended use, for example, “money for car washing” or “funds to pay a loan for new equipment.”

After generating this document, an important function is to print the Expense Cash Order. The button that calls up this feature is located at the bottom of the document, next to the “OK” and “Write” buttons. When you click on “Print”, a list of forms that are available for this document appears. You can print it in standard format, A4 or A5 (half A4).

The standard type of printed form of the “Cash Expenditure Order” looks something like this:

As we can see, here is all the data that we entered for this document, for example, payment amount, counterparty, date, etc.

In addition to the document “Expense cash order”, in 1C there is the possibility of transferring money by non-cash method. This procedure occurs through the “Outgoing payment order”.