Hello dear readers. Today we’ll talk about how to get an extract from the Unified State Register of Legal Entities. Together with our lawyers, I have prepared this article for you, after reading which you will no longer have questions about what an extract from the Unified State Register of Legal Entities is, how to get it, where to go and what it is needed for.
Not to say that often, but periodically this document is requested by certain bodies and organizations. If you are new to business, do not panic when, after registering a legal entity, someone asks you for an extract. For example, one of the first people who will need it is a representative of the bank where you decide to open a current account. So, when registering with the tax office, you were given a package of documents, we take it out and look for an extract from the Unified State Register of Legal Entities (USRLE). It is still fresh and therefore suitable for presentation to the bank.
After some time has passed, you may be asked for this extract again. In this case, the previous statement will no longer be suitable; you will need to order a fresh one. How to do this will be discussed further.
What is an extract from the Unified State Register of Legal Entities and how to order it
Extract from the Unified State Register of Legal Entities (USRLE) is a document containing complete information about a legal entity, as well as information about all changes undergone by the organization.
This is what she looks like. First 2 sheets
The Federal Tax Service Inspectorate establishes a special Register. It contains all the data when companies go through the registration procedure. The form of ownership and legal status do not matter. This Federal Database reflects any information related to changes in organizations.
What information is containedin a regular extract from the Unified State Register of Legal Entities:
- Factual information about the legal entity;
- Full name of the organization;
- Form of organization of the legal entity;
- Amount of authorized capital;
- Legal and actual address;
- Information about the participants of the organization;
- OKVED, INN/KPP, OGRN codes;
- Availability of licenses to carry out certain activities and the presence of branches;
- Information about the termination of the activities of the legal entity;
- Changes made to organizational documents;
- etc.
What information is contained in extended statements?
An extended statement differs from regular statements in that it provides much more information regarding a particular legal entity. The list is really extensive:
- Signature of the official along with the seal of the tax authority.
- Certificates issued to confirm the very fact of the existence of entries in the register.
- The entries themselves in the register, made on the basis of the documents provided.
- Information about the ban on registration actions for a legal entity.
- Information about registration with the Pension Fund and other similar organizations.
- Description of the peasant farm, which served as the basis for the creation of an economic partnership or production cooperative.
- List of persons carrying out the reorganization.
- Persons who became legal successors.
- Data on the termination of the legal entity's activities.
- Information on branches and representative offices.
- Quantity, types of economic activities.
- Formation of a legal entity.
- About the holder of the register of shareholders.
- Information on bank accounts.
- Amount of authorized capital.
- Passport data of individuals.
- The name of the individuals who have the right to represent the interests of the legal entity.
- Founders.
- Contact numbers or fax.
- Legal address of location.
- State registration number.
- Reason code for which registration occurred.
- Documents on the basis of which entries are made in the register.
- Applicant information.
Types of extracts from the Unified State Register of Legal Entities
There are no other types of statements! Don't bother yourself. There are only 2 types of extracts from the Unified State Register of Legal Entities, and these are:
- Information or Electronic. Free. Available to everyone. It can be obtained from the official website of the tax service. Next, we will talk about this in more detail. The disadvantage of this extract is that not all government agencies accept it. It provides only general information about the organization.
- Extended or Paper with blue print. Paid. Extract with passport details of the participants of the legal entity. The delivery period is 5 working days, the cost is 200 rubles, for urgent receipt - 400 rubles. Only a limited number of subjects can request it:
— Authorized representatives of the organization itself (CEO, accountant);
— State authorities: courts, prosecutor’s office, administrative and law enforcement agencies.
To receive an extended extract, you must contact the tax office with an application. The application can be made in any form on the organization’s letterhead or download sample with us ! In the application, it is important to indicate the full name of the organization, INN and OGRN.
The extract received in hand must be bound and sealed by the tax authority.
When do you need an extract from the Unified State Register of Legal Entities?
- To confirm the existence of a legal entity;
- In the process of liquidation of the organization;
- Opening or closing a current account;
- Filing a claim in arbitration;
- Participation in an open competition, auction, ;
- Participation in auctions;
- To conclude a transaction if the counterparty requests it;
- Carrying out any notarial acts in relation to a legal entity;
- Obtaining licensing documents;
- During inspections by third parties;
- and in other cases
How to obtain an extract from the Unified State Register of Legal Entities
You can obtain an official extract from the Unified State Register of Legal Entities in two ways:
- Get an extract from the Unified State Register of Legal Entities online and free of charge
- You can get an extract from the Unified State Register of Legal Entities on the official website of the tax service egrul.nalog.ru
- We enter the input data: TIN or OGRN or the full name of the organization. Most often, it is easy to find an organization’s TIN in the public domain, so you can easily receive an extract from the Unified State Register of Legal Entities using your TIN absolutely free.
- The search result will give you an organization that matches your request and a PDF file for downloading the extract itself.
Regardless of your region, the Federal Tax Service website allows you to receive an electronic statement online quickly, easily and free of charge. You don’t have to download the electronic document, but view the extract from the Unified State Register of Legal Entities on the tax website through a browser.
- Get an extended extract from the Unified State Register of Legal Entities
As mentioned above, only an authorized person can receive it.
- To do this, you need to submit an application to any department of the Federal Tax Service. In the application, indicate the number of copies of the extract required to receive the extract, the method of receiving the extract (by mail or in hand), do not forget to put a stamp and indicate other necessary data presented in sample application.
- Attach a power of attorney from an authorized person to receive an extract (for an accountant, for example) or an order empowering this person to receive an extract (an order appointing a director). Download power of attorney to receive an extract.
- Passport.
- Pay the state duty.
Payment of the state fee for an extract from the Unified State Register of Legal Entities in 2019 is 200 rubles. regular statement and 400 rub. urgent. You can pay the state duty directly at the tax office in a payment terminal, by transfer from a bank card or by electronic payment. Don't forget to print your receipt.
- Come at the appointed time to pick up the document.
Ordering an urgent statement allows you not to wait 5 days, but to receive an official document within 24 hours.
You will have to go through the same stages if you contact a commercial organization. This service costs a little more, up to 700 rubles depending on the region. But it frees you from standing in lines. But it is worth noting that you will not receive an extract much faster, and perhaps even longer.
If you, as a representative of the organization, have certificate CryptoPro(electronic digital signature). Then you can get an extended statement for your organization without leaving the office, all on the same tax service website.
This statement will be ready within one day from the date of application. And you can download it within 5 days.
This extract has legal force and can be provided to any government agency. It is better to print it on a color printer so that the blue seal is clearly printed.
Comparative table of methods for obtaining an extract from the Unified State Register of Legal Entities
| Method of obtaining | Regular statement | Extended |
| Receipt time | Within 3 minutes | Regular - up to 5 days. Urgent - next day |
| Price | For free | Paid: 200 rub. - ordinary. 400 rub. - urgent. |
| Information content | Only basic information about the organization | Extended data about founders |
| Subject of receipt | Any person | Authorized representatives of the organization |
| Where to get an extract | On the website of the Federal Tax Service | At the tax office |
| Cons | Has no legal effect | Has legal force and can be presented in any organization |
If the tax service register does not contain data on the requested legal entity, then you will be issued a corresponding certificate “about the absence of the requested information.”
How to order an extract from the Unified State Register of Legal Entities with delivery to the office
Yes. But such services are not provided in government institutions.
You can submit applications through commercial companies if you do not have time for personal visits to Federal Tax Service offices. But such a service is more expensive, the cost can reach up to a thousand rubles.
The office can also receive an extract ordered on the official website of the service. But only if a paper medium for receipt is specified. With this option you will have to pay less. But it takes longer to receive. OGRN and mobile number will help you track the status of your parcel.
Has it ever happened to you that you come to a notary with an extract from the Unified State Register of Legal Entities, but she doesn’t want to accept it and tells you to go and get a fresh one?! This happened to me personally. Next, I will tell you about all the deadlines regarding the extract from the Unified State Register of Legal Entities.
Within 3 working days, the legal entity must notify the tax office of information about the changes being made.
For example. Changed the director or the size of the authorized capital. We inform the tax office, which makes changes to the register of legal entities.
Therefore, notaries ask for a fresh extract, because... within 5 days everything can change and new information will appear in the registry. The more time passes from the moment the extract is issued, the greater the likelihood that the information contained in the Unified State Register of Legal Entities in respect of which the extract was issued has been changed, and the information contained in the extract no longer corresponds to the information contained in the Unified State Register of Legal Entities at the current time.
Other validity periods for the statement:
- When participating in a tender, the extract must be no older than 6 months.
- When submitting documents for state accreditation of public organizations to grant them the status of all-Russian sports federations, the extract must be no older than 1 month.
- To perform notarial acts, no older than 5 days.
- When applying to the arbitration court, the validity period of the extract no older than 30 days.
Advice! Check the validity period of the statement directly with the organization that is requesting the statement from you.
On what grounds can they refuse to receive an extract?
- If there is no document confirming payment of the state fee. Subject to appropriate conditions.
- The text in the request cannot be read for some reason.
- The person who signed the request does not have the authority to contact the tax authority or obtain information about the applicant.
- Lack of documents confirming the authority of the representative.
- Absence of the full name of the company, or TIN and postal address in the request.
- A violation is considered to be situations when the document does not bear the signature of the person who represents the interests of the enterprise.
- For individuals, a violation will also be the absence of a signature along with initials and postal address.
About accounting for service fees
There are no official explanations yet about how the fee for providing statements is taken into account in accounting and taxation. But the Ministry of Finance is clarifying some issues.
If a company uses a simplified tax system, it will not be possible to include the statement fee in total expenses. Even if the object of taxation is income reduced by the amount of expenses.
This is due to the closed nature of the list, which describes the costs accepted for tax accounting under the simplified system. And in this list there is no item that allows you to do as was written above. This would be possible only if we are talking about state duties related to federal level fees. But the fee for receiving statements does not apply to these.
But in the general mode, such a step is quite possible.
This can happen when registering a legal entity. Therefore, carefully check the documents after they are initially received from the tax office. Pay attention to your passport details, the correct spelling of the full name of the legal entity, the address of the legal entity, etc.
An error can be made either by you (when submitting documents for registration) or by a Federal Tax Service employee (when entering data into the register). Any inaccuracies must be corrected, otherwise they will remain in the tax database and information about you as an existing legal entity will be difficult to find in the future.
Due to the current negligence, it is necessary to contact the Federal Tax Service to correct errors in the Unified State Register of Legal Entities.
Law! According to the law, a tax officer is not responsible for mistakes made, so all responsibility falls on the entrepreneur (financial and legal), even if it was not his fault.
If you do not correct the mistake in time, you may face a fine of up to RUR 5,000.
If the mistake was made intentionally by the entrepreneur, then he faces administrative liability and a ban on engaging in entrepreneurial activity for up to 3 years.
To correct errors in the register of legal entities, submit.
Download Word
Download PDF
If the mistake was made not through your fault, but through the fault of the tax inspector, then a covering letter drawn up in free form must be attached to the application. The application must indicate what exactly the error was, where and who made it, and indicate the entry number in the register of the legal entity. In addition, attach new documents with correct information about your legal entity.
We take this application and accompanying letter to the tax office. After the application is accepted, it goes to the tax office for consideration. The review period is quite long: from 30 days to 2 months.
But after such a long waiting period, it is not a fact that your application will be granted.
Advice! To avoid being caught in deliberate actions, it is best to make all copies of the documents you submit when submitting documents for registration of a legal entity.
After making the correction, you will be given a certificate of changes made indicating the state registration number (SRN) of the entry in which the adjustment was made and a new extract from the Unified State Register of Legal Entities. This document is sent to the postal address of the legal entity.
A state registration number (OGRN) is assigned to each legal entity whose information is included in the register. Typically such codes consist of 13 digits. And each has its own meaning. Let's decipher them.
- The first sign is confirmation that the number refers to an entry in the registry.
- The second and third are the designation of the year when information about the company entered the database.
- The code of the subject of the Russian Federation is hidden in the fourth and fifth digits.
- The number of the entry in the register made during the current year is shown in characters from six to twelve.
- Finally, the last digit becomes the check character. This is the result of dividing all previous digits by 11.
It is these numbers that become the main details for legal entities. After the number there is complete information about the company and its activities.
It is most profitable to receive extracts from the Unified State Register of Legal Entities via the Internet, as they save a lot of time. Such statements contain information identical to that provided on paper. But it is more attractive because it contains all the latest changes related to the activities of a particular enterprise. Information on the Internet is always updated quickly. The only drawback is that the electronic form does not always acquire official legal force on a par with paper versions.
Certificates from the Unified State Register of Legal Entities are useful because they give you the opportunity to fully check your future partner. Solid monitoring of counterparty companies is regularly carried out by large enterprises. This results in far fewer problems related to reliability. This, for example, will allow you to know in advance about the emergence of new founders.
Any manager is interested in learning some details that relate to the existence of his competitors. In this case, it is recommended to use automated services that allow you to obtain certificates at minimal cost.
Drawing up an application for an extract from the Unified State Register of Legal Entities (USRLE) occurs when detailed information about an enterprise or organization is needed.
FILES
The role of the register of legal entities
The Unified State Register of Legal Entities is a complete list of companies registered in Russia that have the right to operate in our country. For each of them, a kind of statement is maintained, which contains information about:
- date of establishment of the company,
- organizational and legal status,
- name,
- its founders (except for their passport data),
- constituent documents,
- areas of work,
- all changes occurring to a legal entity during its existence.
Why is an extract from the Unified State Register of Legal Entities usually required?
The list of all possible reasons why an extract from the Unified State Register of Legal Entities may be needed is extensive and practically unlimited.
Most often, this is the liquidation of an enterprise, the implementation of bankruptcy proceedings, or, on the contrary, the restoration of the company’s activities, the purchase and sale of a share of an LLC, opening a current account or obtaining loans and credits from banks, obtaining statistics codes, going to court, etc.
Who can request an extract
Anyone can receive an extract about the company. This information is contained in the public domain, so both any individual and the founder of a company or his legal representative have the right to request it. To obtain an extract from the State Register of Legal Entities, you just need to write a corresponding application and take it to the Federal Tax Service.
Where to go with your application
For an extract, you should contact any local office of the Federal Tax Service. It should be noted that the person requesting an extract may be located in a region that is not the place of registration of a particular legal entity.
What else will you need?
The list of documents for obtaining an extract is small, it includes:
- statement,
- passport (required!),
- depending on the circumstances, a receipt for payment of the state duty and a power of attorney from the owner of the company.
How much does an extract cost?
Obtaining an extract is free only for owners of enterprises and organizations or their representatives authorized to do so by a special notarized power of attorney. But in cases where the document is requested to be issued by a person who is not related to the company, in 2017 you will have to pay 200 rubles. Urgent delivery will cost 400 rubles, regardless of who requested it.
You can pay the state duty at any branch of Sberbank of the Russian Federation or via the Internet.
It is advisable to make copies of the printed checks, which you need to keep with you in case the application for an extract from the Unified State Register of Legal Entities gets lost in the tax office and the applicant does not receive the requested information in time.
Deadline within which an extract from the Unified State Register of Legal Entities must be provided
According to the law, the period for issuing the requested information, provided that the application is written without errors and submitted in accordance with all the rules, should not exceed five days from the date of its receipt by the tax inspector. However, if required urgent discharge, you can receive it the very next day after submitting the application, but for a fee.
Today there is no standard unified application form, so you can write it in any form. However, it is still necessary to indicate some information in the document. This:
- information about the addressee: number and name of the tax office to which the application will be submitted,
- information about the applicant: if it is an individual - full name and address of residence, if legal - the name of the company and its address (in accordance with the constituent documents);
- the request itself, in which it is enough to indicate only the name and OGRN of the company for which an extract is required;
- if necessary, you can mark the required number of copies of the statement and the method of receiving it (in person, through a representative or by mail);
- if urgent discharge is required, a separate note about this should be made in the application.
How to submit an application
The legislation does not impose any requirements on either the information part of the application or its execution. The document can be created either in handwritten format or printed on a computer on a regular A4 sheet or even on company letterhead.
The only indispensable condition: the application must be certified by the “living” signature of the applicant.
Moreover, if a document is written on behalf of an organization, it is not at all necessary to certify the form with a seal: since 2016, legal entities, just as previously, individual entrepreneurs, have been given the full right not to use various kinds of cliches in their activities.
It's better to write a document in duplicate,
- one of which, after the inspector has noted that the application has been accepted, should be kept,
- and give the second to a tax specialist.
How to submit an application
You can submit an application for an extract in person, through an authorized representative (if we are talking about the founder of the organization) or through the Russian Post, sending a request by registered mail with acknowledgment of receipt.
It must be said that today there is an even easier way to get an extract: go to the Federal Tax Service website or the State Services portal.
The only, but extremely important, difference between this extract is that it will not bear the stamp of the tax office; accordingly, it may not be accepted everywhere where it is required.
To obtain the necessary information via the Internet, you only need a little free time and information about the enterprise for which you need an extract (name, OGRN). In addition, the applicant will need to leave an email address, to which, within a few days (usually one or two), the necessary information will be sent in full.
All business owners who are legal entities, as well as their employees (enterprise managers, economists, financiers and accountants) periodically face the need to apply for an extract from the Unified State Register of Legal Entities. What is this document? Where and how soon can I get it?
What is an extract from the Unified State Register of Legal Entities and why is it needed?
Extracts from the Unified State Register of Legal Entities are official documents certifying the existence of an organization, as well as its rights to carry out certain activities.
This extract contains detailed information about the legal entity.
The Federal Tax Service (Federal Tax Service) of the Russian Federation is authorized to maintain the register and provide extracts from it. This document may be needed when making any legal or financial transactions:
- To officially confirm the actual existence of an enterprise.
- When opening or closing a current bank account.
- In the process of notarization and litigation.
- When concluding transactions regarding the purchase, sale, lease of company property (including real estate).
- To obtain a loan and attract investors.
- To participate in tenders, auctions and trades.
- When expanding the scope of activity, liquidation, reorganization of an enterprise and filing bankruptcy proceedings.
You can request an extract from the Unified State Register of Legal Entities not only for your own enterprise, but also for any other. A reliable partnership plays an important role in business, and popular wisdom says: “Trust, but verify!”
Depending on the medium, extracts from the register are divided into two main types:
An official extract from the state register may contain:
- Regular, i.e. not containing confidential and commercial information (passport data of the founders of the company, existing bank accounts, etc.) In most cases, such a document is requested by third parties wishing to make inquiries about the company.
- Expanded. Such statements are provided only to taxpayers themselves, their authorized representatives, law enforcement, judicial and other government agencies. They contain comprehensive information about the enterprise and its founders.
The extract may also be paid or free, urgent or non-urgent. As usual, an extract from the state register is issued on the fifth working day after the official request. In urgent cases, it can be received within a day or even a few hours.
Services for providing information
The procedure for providing data from the Unified State Register of Legal Entities is regulated by Order of the Ministry of Finance of the Russian Federation No. 5n dated January 15, 2015. Today there is several possibilities for obtaining an extract from the state register:
- By contacting the tax office.
- With the help of third party authorized organizations.
- Via the Internet.
The website of the Federal Tax Service of the Russian Federation has convenient and useful electronic services that allow you to obtain the necessary information in the shortest possible time, including:
Every year, paper media are increasingly losing their relevance. Since January 1, 2017, registration certificates are no longer issued to new firms and companies; they have been replaced by extracts (record sheets) from the state register. The new form of these documents was approved by Order of the Tax Service No. ММВ 7-14/481; it does not have fields for affixing stamps.
Step-by-step instructions in 2019
When choosing one of the options for receiving an extract, you should decide for what purposes is it needed and how urgently?. Each of the possible methods has certain advantages and disadvantages, so it is worth considering them in more detail.
Through the office of the Federal Tax Service
Despite the fact that putting a stamp on this document has lost its relevance, many officials, due to their conservatism, will require an official document on paper. Its receipt consists of several stages:
- Drawing up and submitting an application for the provision of information. It can be drawn up in any form or according to one of the samples: for yourself or another legal entity.
- Payment of state duty. For providing a non-urgent extract – 200 rubles, urgent – 400 rubles.
- Show up on the appointed day to receive the completed document.
In the event that, in addition to the extract, a copy of any document about the company is required, the request should be sent to tax authority at the place of its actual location. If you only need an extract, you can contact any nearest tax office, and also submit your request through the multifunctional center (MFC) or send it by mail.
Through commercial organizations
If you need to obtain information about several companies or temporary access to the register, you should seek help authorized organizations.
Their services will cost a little more, but will eliminate the need to stand in queues and travel somewhere.
Here it is very important to find a prompt and reliable organization to which you can send a request in any convenient way: deliver a paper application in person, through a courier or by mail, or submit an electronic application online. Then all that remains is to pay for the services of the “intermediary” and get the result, again in the most comfortable way in this case.
Through the official website of the Federal Tax Service - online statement
For this procedure, you will need an (electronic/digital signature) of the applicant, which allows you to certify any documents. The whole process consists of several simple steps:
- Go to the Federal Tax Service portal, select the desired region and the “Legal Entities” subsection.
- On the desired service, fill in all the requested data.
- Read and agree to all terms and conditions.
The response can be delivered in any way convenient for the applicant. A document received electronically will be certified with an electronic digital signature from the tax office and will have legal force equal to its paper counterpart.
Frequently asked questions
So, the procedure for purchasing an extract from the Unified State Register of Legal Entities is quite simple and varied; you can always choose the best option from all possible ones.
And yet, questions on this topic often arise, because... The current legislation is periodically subject to some changes and amendments. Let's look at the most relevant and common ones.
- What should I do if I don’t know my OGRN/OGRNIP? You can receive an electronic statement in the form of a printout on the Federal Tax Service website for both legal entities and individual entrepreneurs. Moreover, for free, in a matter of minutes, using the TIN or the exact name of the organization. In the extract received, these data will be indicated, as well as on the certificate of registration with the Federal Tax Service.
- What information can be found using an electronic extract from the Unified State Register of Legal Entities? All publicly available information: whether the company ceased to exist, when it was founded and what changes it underwent, whether the information about its founders, location and types of activities is reliable, information about the company’s branches, its shareholders, creditors and investors, the percentage of shares of the authorized capital.
- Is an electronic extract from the Unified State Register of Legal Entities legally significant? Only if it is certified with digital signature. An extract received as a link and printed will not have legal force and be an official document.
- Is it possible to get an extract for free? State authorities and extra-budgetary funds, courts, law enforcement agencies, etc. can count on free provision of an official extract. You can receive an electronic statement for free, but in order for it to have legal force, you need an electronic signature. It is possible to receive an electronic information statement in the form of a printout. To do this, you should submit a request on the Federal Tax Service website and receive an answer by email in the form of a link that will be available within five days. However, it should be borne in mind that such an option will not be an official document.
Receipt time and validity period
According to the regulations, you can normally receive an official document within five working days. In urgent cases - within 24 hours. The validity period of the extract is established at the legislative level for three specific cases:
- Participation in government auctions – up to 6 months.
- Alienation of a capital share – from ten to thirty days.
- Trials - within a month.
In other situations, the validity period of the document is determined by the authority that issued it and depends on the intended use.
What information does the statement contain?
The usual version contains only publicly available information, no passport data, bank accounts, etc. The extended entry sheet from the Unified State Register of Legal Entities includes more information:
- Complete.
- Form of organization (OJSC, CJSC, LLC).
- Information about the size of the authorized capital and all founders of the organization.
- Addresses of the institution: actual and legal.
- Information about all the changes that the enterprise has undergone throughout its existence.
- Information on the presence of branches and licenses for activities carried out.
- OGRN, KPP, OKEVD.
- Date of establishment of the organization and tax registration.
Can I order it for delivery to the office?
Definitely yes. For many business people, saving personal time is a top priority. In this case it is possible two options:
- You can use the services of a commercial organization and courier service, but you will have to pay significantly more.
- When submitting a request on the Federal Tax Service website, indicate that the document is required on paper. The statement will be delivered by mail, but, unfortunately, not as soon as in the first case.
Another important point: bodies providing municipal and state services interact with the Federal Tax Service within the framework of a unified interdepartmental system and do not have the right to demand an extract from the Unified State Register of Legal Entities from the applicant who has applied to them (Federal Law No. 102 of April 20, 2015).
In the context of the financial crisis, Russian businessmen demonstrate amazing abilities and solve the most complex problems in the shortest possible time. Obtaining an extract from the Unified State Register of Legal Entities will now definitely not be difficult for them.
How to obtain an extract from the Unified State Register of Legal Entities and the Unified State Register of Individual Entrepreneurs in electronic form? Find out in this video.
If, in the process of conducting business, someone needs information about a third-party organization, or suddenly there is a need to confirm their own existence and reliability, then they should contact.
The formation of this information base is under the jurisdiction of the Federal Tax Service. Therefore, the shortest way to obtain an extract from the Unified State Register of Legal Entities is to contact the tax office. And the purpose of this article is to tell you in detail about the rules for creating a request to the tax office to order an extract from the Unified State Register of Legal Entities free of charge and on a paid basis.
Is it possible to obtain an extract from the Unified State Register of Legal Entities from the tax office?
This extract is an information document containing a certain amount of information about each legal entity. If a company went through the registration process on the territory of the Russian Federation and successfully completed it, having received a certificate of this from the Federal Tax Service, then a complete set of data about it is located in the Unified State Register of Legal Entities repositories. And this register is maintained by the tax service. She enters information about:
- All the reorganizations that took place in it.
And this information can be provided to anyone who contacts the tax office with a corresponding request for an extract from the Unified State Register of Legal Entities.
But the amount of information provided depends on the type of extract requested, of which there are actually three:
- Ordinary.
- Advanced.
- Official.
You can receive an extract in several ways:
- Contact the tax office yourself.
- (including an extended version of the extract from the Unified State Register of Legal Entities, which can be obtained on the website of the tax entity with an electronic signature - EDS).
- Through intermediaries.
And if the last option can be immediately rejected as too expensive, then the only choice is between the first two.
Extract from the Unified State Register of Legal Entities from the tax office
Advantages over online issuance
Of course, receiving an extract from the Unified State Register of Legal Entities via the Internet is fast, convenient and modern, but receiving the document “live” from the tax office demonstrates its advantages:
- You can count on any type of statement, whereas with the online option you will receive only informational information.
- There is an opportunity for additional consultation with qualified specialists about the validity period of the statement and the required amount of information that should be present in it in this particular case.
And the extract may contain the following information about the company you are interested in:
- All existing options.
- Her and contact information.
- List of founders with their full passport and contact details.
- Method of formation (reorganization or opening) and (, or some other).
- Time of entry into the register.
- and the shares of the founders in it.
- Types of activities.
- Availability and .
- TIN and assigned codes.
- All reorganizations and changes in the charter that took place during its existence.
Functions
But all of the above information block is not always required. And it all depends on where the extract is intended:
- To confirm company registration.
- To check potential partners when concluding a deal.
- For the arbitration court.
- To participate in various tenders, competitions, auctions.
- To confirm your legal capacity when opening or closing a bank account.
- When participating in legal proceedings as a plaintiff or defendant.
- During reorganization.
- For .
- For notarization of other documents.
Regulatory regulation
Providing an extract from the Unified State Register of Legal Entities regulates:
- Federal Law 129– entering information about the registration, reorganization or liquidation of companies into the general register.
- 438th Government Resolution– rules for maintaining records and providing data.
- Order MMV – 7 – 6/460– the procedure for issuing extracts from the Unified State Register of Legal Entities.
Now we’ll find out how to request (order) and receive an extract from the Unified State Register of Legal Entities from the Federal Tax Service.
How to request a document
Procedure
To ensure that you receive an extract from the Unified State Register of Legal Entities from the tax office, you must take the following actions:
- Appear in person and in free form.
- In the application, indicate: the name of the company of interest, and what information should be in the extract.
- Pay the state duty to the tax office for an extract from the Unified State Register of Legal Entities.
- Appear for the extract within the specified period, having with you an identity card and a receipt for payment of the fee.
Now we will find out how much it takes to make an extract from the Unified State Register of Legal Entities at the tax office (free and paid).
Deadlines
Deadlines for issuing tax statements:
- The usual is five days.
- - one day.
If you want to receive a tax extract from the Unified State Register of Legal Entities for free, or even if it’s paid for, you must comply with the requirements, which we will discuss below.
Requirements
The amount of information provided depends on what kind of statement you want to receive: regular or. A regular statement contains general information and anyone can request it. The extended extract from the Unified State Register of Legal Entities will reflect all the information available in the register, but to obtain it from the tax office you must:
- The recipient was an official representative of the company that appears in the extract with supporting documents.
- Had a power of attorney to receive it, certified by the management of the company.
If you would like to view an extract from the Unified State Register of Legal Entities not only on a free basis, then read the information below.
Price
An extract from the Unified State Register of Legal Entities about your own company is provided to the Federal Tax Service free of charge. If the matter is with other legal entities, then the cost in rubles is as follows:
- Regular – 200.
- Urgent – 400.
This video will tell you how to get an extract from the Unified State Register of Legal Entities or Unified State Register of Individual Entrepreneurs from the tax office:
Information about all legal entities (LEs) is stored in the Unified State Register of Legal Entities (USRLE).
Information about all individual enterprises (IP) and peasant (farm) enterprises (peasant farms) is stored in the Unified State Register of Individual Entrepreneurs (USRIP).
2. What information can be obtained from the Unified State Register of Legal Entities and the Unified State Register of Individual Entrepreneurs?
Information about legal entities and individual entrepreneurs contained in registers is provided in the form of:
- The extract contains the name of the organization or full name of the individual entrepreneur (farmer), OGRN or OGRNIP, TIN, information about which tax office and on the basis of what documents the legal entity or individual entrepreneur was registered, what primary and additional activities it can engage in. If a legal entity or individual entrepreneur is closed, this information will also be reflected in the statement.">statements from the Unified State Register of Legal Entities (USRIP);
- copies of the document contained in the Unified State Register of Legal Entities (USRIP);
- certificates confirming the absence of the requested information.
An extract from the Unified State Register of Legal Entities or Unified State Register of Individual Entrepreneurs and a certificate of absence of information in the registers can be obtained online, in the form of an electronic document signed with an enhanced qualified electronic signature, or on paper. Copies of documents contained in the Unified State Register of Legal Entities or Unified State Register of Individual Entrepreneurs can only be obtained on paper.
3. Who can apply for information?
Information is provided to any interested person.
4. How to find out information from the Unified State Register of Legal Entities and the Unified State Register of Individual Entrepreneurs online?
If you want to find out information about a legal entity or individual entrepreneur, you can use the service of the Federal Tax Service (FTS).
To find information about a legal entity, you need to select the “Legal entity” option and enter its name and, if you know, the region of location. You can also find information about a legal entity using its main state registration number (OGRN) or taxpayer identification number (TIN).
To search for information about an individual entrepreneur or peasant (farm) enterprise, you need to select the “Individual entrepreneur / peasant farm” option and enter his full name and region of residence. Information can also be found by the main state registration number of an individual entrepreneur (OGRNIP) or TIN.
Information in the service is updated daily. They are delivered free of charge, immediately after sending a request.
5. How to obtain information in the form of an electronic document?
You can order an extract from the Unified State Register of Legal Entities or Unified State Register of Individual Entrepreneurs (or a certificate confirming the absence of the information you requested from the registers) in the form of an electronic document signed with an enhanced qualified electronic signature.
To do this, you need to register on the Federal Tax Service website and use a special service. An electronic signature is not required to submit a request.
To generate a request, you need to know the OGRN (or OGRNIP) or INN of the organization or individual entrepreneur.
You will receive an extract or certificate no later than the next day after submitting your request. You can download the electronic document within 5 days after receipt.
The document is generated in pdf format, containing an enhanced qualified electronic signature and its visualization. It is visible even after you print the document.
Information in the form of an electronic document is provided free of charge.
6. How to obtain information on paper?
To order an extract from the Unified State Register of Legal Entities or Unified State Register of Individual Entrepreneurs on paper or a copy of the document on the basis of which the information was entered into the register, you need to submit a request to the tax office.
In a request to receive information from the Unified State Register of Legal Entities, you must indicate the full or abbreviated name of the legal entity of interest, its OGRN or INN.
In your request to receive information from the Unified State Register of Individual Entrepreneurs, you must indicate the last name, first name and, if available, patronymic of the individual entrepreneur you are interested in, OGRNIP or INN.
The request must be submitted:
- if you need an extract from the Unified State Register of Legal Entities or Unified State Register of Individual Entrepreneurs - to any tax office that provides such a service, or to any that provides such a service;
- if you need a copy of a document contained in the Unified State Register of Individual Entrepreneurs, go to the tax office at the location of the organization you are interested in.
The request can be submitted in person or sent by post.
The service is paid. You can find out the cost and pay for the service using a special service on the website of the Federal Tax Service or directly at the “My Documents” centers*.
Extracts from the Unified State Register of Legal Entities or Unified State Register of Individual Entrepreneurs, copies of documents contained in these registers, or certificates of absence of information in them are prepared no more than 5 days from the date of receipt of the request. But if you submit a request directly to the tax office, you can pay extra for urgency and receive the documents you are interested in no later than the next business day after receiving the request.